MINUTES OF A MEETING OF THE CORPORATE POLICY AND

RESOURCES COMMITTEE HELD AT THE GUILDHALL, WREXHAM

ON MONDAY, 14TH JULY, 1997

MEMBERS

Councillor Neil Rogers, Chair

Councillor J.W. Coleman, Vice-Chair

Councillor Stuart Andrew Councillor Stella Matthews

" A.C. Bailey " Mrs. Sandy Mewies

" *Mrs. Mollie Beresford " *M.G. Morris

" *D. Broderick " *Brenda W. Parry

" *Mrs. Nesta Buckle " Vicky Pritt-Roberts

" Mrs. D. Carter " *David Richards

" *Carole Cooper " Aled R. Roberts

" *J.A. Davies " G. Roberts

" Ron Davies " I. Roberts

" M. Devaney " Iola Roberts

" Mrs. J.M. Dillon " J. Gordon S. Roberts

" M.J. Edwards " David Rogers

" A. Evans " *J.R. Skelland

" R.B. Evans " R.W. Squire

" *S. Freudmann " Mrs. Sue Stanford

" *Mrs. Bronwen Greenaway " *Mrs. J. Trommelen

" A. Griffiths " M.J. Vickers

" *Malcolm Hughes " S. Whiles

" George D. James " Mrs. S. Wilkinson

" R. Alun Jenkins " B.C. Williams

" *Lloyd Kenyon " Cyril Williams

" *M.C. King " H.T. Williams

" G. Lowe " *Malcolm Williams

" Mrs. J.M. Lowe " *Mrs. Willow Williams

" *Harry Lygo " J. Woodrow

* Absent

213 APOLOGIES FOR ABSENCE

Apologies for absence were submitted on behalf of Councillors Mrs. Nesta Buckle, J. A. Davies, Harry Lygo, Brenda W. Parry, David Richards and Malcolm Williams

214 MINUTES

Local Government Boundary Commission for Wales: Review of Electoral Arrangements for the County Borough of Wrexham - This matter had been deferred at the Committees Meeting on 8 July 1997 and the Director of Corporate Services now responded to the Members query regarding local consultations on the final proposals.

RESOLVED -

(i) That the Minutes of the Meeting of the Corporate Policy and Resources Committee held on 14th April, 1997, as amended by Council on 23rd May, 1997, and the Minutes of the Special Meeting of the Corporate Policy and Resources Committee held on 13th May, as approved by Council on 14th May, 1997, be received and confirmed as a correct records.

(ii) That the Minutes of the Special Meeting of the Corporate Policy and Resources Committee held on 8th July, 1997, be received and confirmed as a correct record.

(iii) Tht the Report and Final Proposals of the Local Government Boundary Commission for Wales, be noted.

215 LICENSING SUB-COMMITTEE

The Minutes of the Special Meeting held on 27th May, 1997 were submitted.

MEMBERS

Councillor Mrs Nesta Buckle, Chair

Councillor Mrs. Mollie Beresford, Vice-Chair

Councillor

Stuart. Andrew

Councillor

Aled R. Roberts

"

*Carole Cooper

"

*J. Gordon S. Roberts

"

J.A. Davies

"

*David Rogers

"

*Ron Davies

"

*R.W. Squire

"

*S. Freudmann

"

*Mrs. J. Trommelen

"

A. Griffiths

"

B.C. Williams

"

*Harry Lygo

"

*J. Woodrow

"

David Richards

   

* Absent

A. APOLOGIES FOR ABSENCE

Apologies for absence were submitted on behalf of Councillors Carole Cooper, Harry Lygo, David Rogers, J. Gordon S. Roberts, R.W. Squire and J. Woodrow.

B. REQUEST TO ATTEND THE LICENSING SUB-COMMITTEE BY THE WREXHAM PRIVATE HIRE ASSOCIATION

The Chief Policy and Corporate Services Officer submitted a report (CPCSO/16/97) to inform Members as to the response received from the Wrexham Private Hire Association regarding a copy of their Constitution and details of membership which had been requested by the last Meeting of the Sub-Committee held on 25th February, 1997, (Paragraph 1301, April 1997 Minutes refers).

 

Members of the Sub-Committee expressed the following concerns:-

RESOLVED - That the Chief Policy and Corporate Services Officer write to the Wrexham Private Hire Association requesting a copy of their Constitution, further details of their membership and clarification of the particular issues they wish to discuss.

C HACKNEY CARRIAGE DRIVERS: PRIVATE HIRE OPERATORS, DRIVERS AND VEHICLES; PUBLIC ENTERTAINMENTS; STREET COLLECTIONS AND SECURITY DOOR STAFF (STATISTICAL INFORMATION)

The Chief Policy and Corporate Services Officer submitted a report (CPCSO/17/97) to inform Members as to the number of applications received and the number of licences/permits issued by the Council under the Hackney, Private Hire and Public Entertainment Regulations for the six month period ending 31st March, 1997 and for the preceding six month period ending 30th September, 1996.

The Electoral Registration and Licensing Officer drew Membersí attention to the typographical error on page 2 of the report where the heading of the second column should have read Ďsix months to 30th September, 1996í.

RESOLVED - That subject to the above amendment, the report be noted.

D EXCLUSION OF PRESS AND PUBLIC

RESOLVED - That the press and public be excluded from the Meeting during consideration of the following items as it was likely that if they were present there would be disclosure to them of exempt information as defined in Paragraphs 1, 4 and 14 of Part l, Schedule 12A to the Local Government Act 1972 (as amended).

E APPLICATION FOR PRIVATE HIRE VEHICLE LICENCE

The Chief Policy and Corporate Services Officer submitted a report (CPCSO/14/97) to consider an application for a Private Hire Vehicle Licence. Members of the Sub-Committee then inspected the vehicle.

RESOLVED - That the application for a Private Hire Vehicle Licence in respect of vehicle registration number G450 GVH be granted.

F CHAIR

The Chair having declared a non-pecuniary interest in the following item vacated the Chair and left the Meeting, Councillor Mollie Beresford, Vice-Chair took the Chair.

G APPLICATIONS FOR PRIVATE HIRE DRIVERíS LICENCES

The Chief Policy and Corporate Services Officer submitted a report (CPCSO/15/97) to consider applications for Private Hire Driverís Licences.

RESOLVED -

(i) Applicant No. 947

That as the applicant had not attended the Meeting, consideration of the application for a Private Hire Driverís Licence be deferred to the next Meeting to allow the applicant a further opportunity to attend.

Following consideration of the above item, the Presiding Chair vacated the Chair, in favour of the Chair.

(ii) Applicant No. 846

After considering the circumstances relating to the application and the representations of the applicant, that the Private Hire Driverís Licence be not granted to applicant number 846 on the grounds that the Sub-Committee were not satisfied that he was a fit and proper person to hold such a licence.

(iii) Applicant No. 782

After considering the circumstances relating to the application and the representations of the applicant, that the Private Hire Driverís Licence be not granted to applicant number 782 on the grounds that the Sub-Committee were not satisfied that he was a fit and proper person to hold such a licence.

Councillor Nesta Buckle

Chair

RESOLVED - That the Minutes be received and adopted.

216 LAND AND PROPERTY SUB-COMMITTEE

The Minutes of the Meeting held on 16th June, 1997 were submitted.

MEMBERS

Councillor J. Gordon S. Roberts, Chair

Councillor M Devaney, Vice-Chair

Councillor

D. Broderick

Councillor

Lloyd Kenyon

"

A Evans

"

*M.C. King

"

R B Evans

"

*G. Lowe

"

*S. Freudman

"

Mrs. J.M. Lowe

"

*Mrs. Bronwen Greenaway

"

I. Roberts

"

A Griffiths

"

J.R. Skelland

"

*Malcolm Hughes

"

S. Whiles

"

George D. James

   

* Absent

Also present - Councillors Mrs. J. Critchley and R Alun Jenkins.

A. APOLOGIES

Apologies for absence were received from Councillors G Lowe and Mrs Bronwen Greenaway.

B. MINUTES

RESOLVED - That the Minutes of the Meeting held on 17th March, 1997 were confirmed and signed as a correct record.

C. DISPOSAL OF COUNCIL OWNED LAND (FORMERLY RAILWAY LAND) AT HALL LANE, RHOSLLANERCHRUGOG, WREXHAM

The Chief Property Services Officer submitted a report (CPSO/30/97) for Members to consider a request to purchase parts of Council owned land which had been declared surplus by the Environmental Services Committee at its Meeting on 17th March, 1997.

RESOLVED - That the sale of the land be progressed.

D. SOCIAL SERVICES PROPERTY STRATEGY (PHASE 1)

The Chief Property Services Officer submitted a report (CPSO/23/97) seeking agreement for the disposal of 63 King Street, Wrexham and Rhos Old School in support of the Social Service Departments restructured service delivery strategy to fund the purchase and development of alternative premises at Ruabon Old Police Station and Court House.

In the light of Members concerns with regard to the highway problems that might be associated with the development of Rhos Old School the Chief Property Services Officer informed the Meeting that it would be possible to improve immediate access onto the site and any proposal would have to meet highway standards.

RESOLVED -

(i) That 63 King Street, Wrexham be sold to part fund the purchase and refurbishment of Ruabon Old Police Station and Court House.

(ii) That Rhos Old School be sold to part fund the purchase and refurbishment of Ruabon Old Police Station and Court House after completion of the planning process to establish best value.

(iii) That the purchase of Ruabon Old Police Station be approved to allow development of the first phase of the agreed Social Services property strategy (South Area).

E. AGRICULTURAL ESTATE MEMBERS ADVISORY PANEL

The Chief Property Services Officer submitted a report (CPSO/28/97) seeking Members views on the setting up of an Advisory Panel of Members to report to the Sub-Committee on the allocation of farm tenancies and to conduct occasional inspections of the agricultural estate.

The Director of Development Services explained that as the Panel would not have delegated powers and would act only in an advisory capacity its Membership was not required to be politically balanced.

RESOLVED -

(i) That an Agricultural Estate Advisory Panel be established and comprise the following Members:-

Councillor J Gordon S Roberts Councillor Mrs J M Lowe

" M Devaney " J R Skelland

" Lloyd Kenyon " S Whiles

(ii) The remit of the panel being to consider changes in tenancies and other issues relevant to the Councilís Agricultural Estate and to report thereon to the Sub-Committee.

F. CHIRK LIBRARY SHORT TERM TENANCY TO THE CITIZENSí ADVICE BUREAU

The Chief Property Services Officer submitted a report (CPSO/27/97) seeking approval to negotiate and grant a short term lease for a small area of Chirk Library as a Citizensí Advice Bureau public office.

RESOLVED - That the Chief Property Services Officer be authorised to negotiate a short term tenancy to the Citizensí Advice Bureau at a nominal rent plus appropriate service charge for use of a small area of accommodation at Chirk Library in consultation with the Chief Leisure Libraries and Culture Officer.

G. FORMER COOKERY ROOM BUILDING AND PREMISES AT BRYN TABOR SCHOOL SITE, COEDPOETH

The Chief Property Services Officer submitted a report (CPSO/25/97) seeking approval of Committee to to negotiate the letting of an area of land at Bryn Tabor School site so it could be included within the leased property adjoining.

The Valuation Services Manager informed the Meeting that the letting of the land could not be progressed until the land had been declared surplus by the Education Committee.

RESOLVED - That 77 metres or there-abouts of land adjoining the former Cookery Room Building, Bryn Tabor, Coedpoeth, subject to it being declared surplus to requirements by the Education Committee, be incorporated into a new lease to Cwlch Meithrin, Coedpoeth together with the adjoining Council property upon terms to be negotiated by the Chief Property Services Office.

H. FORMER QUARRY AT CRAIG YR ORYN NEAR LLWYNMAWR

The Chief Property Services Officer submitted a report (CPSO/24/97) seeking authority to dispose of surplus property.

RESOLVED -

(i) The area marked "A" on the map included in the report be offered for sale to the Lessee. The area marked "B" be sold to the highest bidder of the three parties who had indicated an interest in its acquisition.

(ii) That in the event that the Lessee not wishing to purchase the tenanted half of the quarry, it be offered to the other two parties subject to the existing tenancy.

(iii) That if all three parties did not wish to purchase, steps be taken to advertise the quarry for sale on the open market.

(iv) That in relation to any of the above resolutions terms of sale be agreed by the Chief Property Services Officer.

I. SUB-COMMITTEE WORK PROGRAMME 1997/98

The Chief Property Services Officer submitted a report (CPSO/21/97) for approval detailing the Property Services Departmentís objectives and performance targets together with the Sub-Committeeís work programme for the year 1997/98.

RESOLVED - That Members agree the work programme for the Sub-Committee for the 1997/98 cycle.

 

 

 

 

J. EXCLUSION OF PRESS AND PUBLIC

RESOLVED - That the press and public be excluded from the Meeting during consideration of the following items as it was likely that, if they were present, there would be disclosure to them of exempt information as defined in Paragraphs 7, 8 and 9 of Part 1, Schedule 12A of the Local Government Act 1972 (as amended).

K. FORMER EMPIRE CINEMA, LAMBPIT STREET, WREXHAM

The Chief Property Services Officer submitted a report (CPSO/22/97) for Members to consider the future use of the former Empire Cinema building and site adjacent to the Lambpit Street Offices.

RESOLVED -

(i) That an investigation, including costings, for the refurbishment, development or redevelopment possibilities for the former Empire Cinema building and site be undertaken for the future consideration of the Sub-Committee.

(ii) Members of the Sub-Committee be invited to attend a viewing of the site.

L. THE THOMAS FIELD ALLOTMENT SITE, ERDDIG ROAD WREXHAM

The Chief Property Services Officer submitted a report (CPSO/29/97) advising Members of the history and current position in relation to the Thomas Field Allotment Site and proposals and representations that had been made regarding the future of the site, its development and possible disposal for residential development purposes.

RESOLVED - That consideration of this item be deferred.

M. SCHEDULE OF PROPERTY TRANSACTIONS

The Chief Property Services Officer submitted a report (CPSO/26/97) informing Members of property transactions in the Wrexham County Borough area negotiated and reported during the period 17 April 1997 to 30 May 1997.

RESOLVED - That the report be noted.

Councillor J. Gordon S. Roberts

Chair

Matter Arising - Minute D - Social Services Property Strategy (Phase I)

It was proposed that Resolution (ii) of this Minute be deferred pending clarification as to the ownership of the Rhos Old School, as it was suggested that the capital receipt should be used to refurbish the two schools in Rhos.

 

 

It was agreed that Agenda Item 6 - Capital Receipts - Variation of Policy, a report by the Chief Financial Services Officer (CFSO/16/97) be considered at this time as it dealt with the same matter.

Some Members spoke in favour of the deferment making particular reference to the problems being experienced in the Rhos Schools, whilst other Members referred to the implications of a delay in the Social Services restructuring.

The Director of Personal Services reported that the part of the school in question had been used by Social Services since the early 1980ís for community living.

An amendment was proposed that the Minutes be adopted and the recommendation contained in report CFSO/16/97 be approved. On being put to the vote the amendment was carried, as was the substantive motion.

RESOLVED -

(i) That the Minutes be received and adopted.

(ii) That an exception to the Councilís capital Receipts Policy be approved to permit the office rationalisation proposals by Social Services Committee outlined in report CFSO/16/97.

217 CORPORATE PLANNING SUB-COMMITTEE

The Minutes of the Meeting held on 24th June, 1997 were submitted.

MEMBERS

Councillor M C King, Chair

Councillor S. Whiles, Vice-Chair

Councillor A.C. Bailey

Councillor *Mrs Sandy Mewies

" *J W Coleman

" *M. G. Morris

" J A Davies

" *Brenda W. Parry

" *Mrs J M Dillon

" *Vicky Pritt-Roberts

" *Mrs Bronwen Greenaway

" I. Roberts

" R. Alun Jenkins

" Neil Rogers

" Harry Lygo

" Mrs. J. Trommelen

*Absent

Also Present - Councillor Mrs D Carter.

A. APOLOGIES FOR ABSENCE

Apologies were submitted on behalf of Councillors J.W. Coleman, Mrs Bronwen Greenaway, Mrs Sandy Mewies, Brenda W Parry and Vicky Pritt-Roberts.

B. MINUTES

RESOLVED -

(i) That the Minutes of the Corporate Planning Sub-Committee held on 25 March 1997, as approved by Council on 23 April 1997, be received and confirmed as a correct record.

(ii) That the Minutes of the Wrexham Drugs Action Forum held on 12 May 1997 be noted.

(ii) That the Minutes of the European Working Group held on 12 June 1997 be noted.

C. COMMUNITY SAFETY PILOT AREA PROJECTS

The Director of Corporate Services submitted a report (DCS/17/97) which informed Members of progress and enabled consideration to be given to the way forward for the community safety pilot area projects.

RESOLVED -

(i) That the Spring Lodge and Plas Madoc estates be confirmed as the locations for the two community safety pilot projects.

(ii) That meetings be held with community representatives in the two pilot areas to discuss the action to be taken to tackle community safety issues in Spring Lodge and Plas Madoc.

(iii) That the preparation of a joint statement of intent on community safety in Wrexham County Borough by the Inter-Agency Group partners be endorsed.

D. PLAS MADOC AND CEFN MAWR COMMUNITY STRATEGY - PROGRESS REPORT AND AMENDMENTS TO DRAFT STRATEGY

The Chief Policy and Corporate Services Officer submitted a report (CPCSO/17/97) which updated Members on the progress made with regard to the Plas Madoc and Cefn Community Strategy and sought agreement on the amended format of the said strategy prior to final publication.

One of the Local Members for Cefn suggested that the two local members for Cefn should be included on the Management Committees of both the Cefn Mawr, Rhosymedre and Newbridge and the Acrefair Community Associations.

RESOLVED -

(i) That the amendments made to the Plas Madoc and Cefn Mawr Strategy document for final publication in July 1997, as set out in report CPCSO/17/97, be approved.

(ii) That a letter be sent to the Secretary of the Cefn Mawr, Rhosymedre and Newbridge Community Association requesting that both local members for Cefn be included on the Management Committee.

(iii) That a letter be sent to the Secretary of the Acrefair Community Association requesting that both local members for Cefn be included on the Management Committee.

E. WEST WREXHAM AREA STUDY

The Chief Policy and Corporate Services Officer submitted a report (CPCSO/21/97) to enable consideration to be given to the scope of, and the approach to, the proposed West Wrexham Area Study.

RESOLVED -

(i) That the content and approach for the West Wrexham Area Study, as set out in report CPCSO/21/97, be endorsed.

(ii) That the potential application for wider community based planning be noted.

F. EVALUATION OF THE CAIA PARK STRATEGY

The Chief Policy and Corporate Services Officer submitted a report (CPCSO/22/97) which sought approval to address the Welsh Officeís request for an independent evaluation report on the Caia Park Strategy.

RESOLVED - That the Caia Park Task Group be invited to direct the commissioning of the evaluation report within the budget of £5,000, with the Council funding 25% of the cost.

G. EQUAL OPPORTUNITIES POLICY AND STRATEGY

The Chief Personnel Officer submitted a report (CPO/39/97) to enable consideration to be given to a draft Equal Opportunities policy, subject to consultation with Trade Unions and other interested parties, and to the arrangements through which Equal Opportunities work will be managed within the Authority.

RESOLVED -

(i) That the draft policy as set out in the Appendix to report CPO/39/97, be endorsed, subject to consultation with the Trade Unions and other interested parties.

(ii) That the internal management and Committee reporting arrangements, as set out in report CPO/39/97, be endorsed.

 

 

 

H. CORPORATE INITIATIVE - LOCAL AGENDA 21

The Director of Environmental Services submitted a report (DES/16/96) which summarised the progress made to date with regard to the implementation of Local Agenda 21 initiatives within the Authority in respect of the Community Initiative; Wrexham Agenda 21 Forum; State of the Environment Report; Member Training; Environmental Stewardship and Recycling.

RESOLVED -

(i) That the report be noted.

(ii) That the Director of Environmental Services be granted delegated authority to complete the Environment Review Report in consultation with the Chair and Vice-Chair of this Sub-Committee and one member from each of the Radical and the Conservative/Independent Groups and that the document be circulated as necessary.

I. WELSH LANGUAGE SCHEME ANNUAL MONITORING REPORT

The Director of Corporate Services submitted a report (DCS/18/97) which informed Members on the progress made by the Authority on meeting its commitments to the Welsh Language Scheme as required under the Welsh Language Act 1993.

RESOLVED - That report DCS/18/97 be submitted to the Welsh Language Board as the first annual monitoring report on Wrexham County Borough Councilís Welsh Language Scheme.

J. MEMBER SUPPORT

The Chief Legal and Administration Officer submitted a report (CLAO/73/97) which updated Members on member support issues.

RESOLVED - That the action which has been taken in respect of Member Services be noted.

K. COMMITTEE WORK PROGRAMME 1997/98

The Director of Corporate Services submitted a report (DCS/20/97) in respect of a suggested work programme for 1997/98. A further report on the objectives and targets for staff engaged on these issues within the Policy and Corporate Services Department would be presented to the Corporate Policy and Resources Committee in July.

It was agreed that an additional heading "Wrexham Drugs Action Forum" be included as item 17.

RESOLVED - That the Work Programme set out in report DCS/20/97, as amended, be endorsed.

 

 

L. APPOINTMENT OF EUROPEAN WORKING GROUP

The Chief Legal and Administration Officer submitted a report (CLAO/74/97) to enable consideration to be given to the re-appointment of the European Working Group.

RESOLVED -

(i) That the European Working Group be re-appointed with the Terms of Reference as set out in report DCS/53/96 and a membership of ten members.

(ii) That the Group Leaders submit names to the Chief Legal and Administration Officer on the basis of the following political balance:-

Labour Group 7 seats

Radical Group 2 seats

Conservative/Independent Group 1 seat

M. CITIZENíS CHARTER LOCAL GOVERNMENT PERFORMANCE INDICATORS 1996/97

The Chief Policy and Corporate Services Officer submitted a report (CPCSO/19/97) which informed Members of the Authorityís performance for answering the telephone and replying to letters during 1996/97 as required under the Citizenís Charter Local Government Performance Indicators.

RESOLVED - That the report be noted.

N. CUSTOMER LIAISON PROCEDURE - PERFORMANCE STATISTICS FOR PERIOD DECEMBER 1996 - MARCH 1997

The Chief Policy and Corporate Services Officer submitted a report (CPCSO/18/97) which informed Members on the number of complaints received from members of the public under the Customer Liaison procedures in the period December 1996 - March 1997 and for the full period June 1996 - March 1997, during which time the procedures have been in place.

RESOLVED - That the report be noted.

Councillor M C King

Chair

RESOLVED - That the Minutes be received and adopted.

218 FINANCE SUB-COMMITTEE

The Minutes of the Meeting held on 8th July, 1997 were submitted.

MEMBERS

Councillor J. Woodrow, Chair

Councillor D. Broderick, Vice-Chair

Councillor A.C. Bailey Councillor Mrs. Sandy Mewies

" *Carole Cooper " *M.G. Morris

*Mrs. D. Carter " *Brenda W. Parry

" *J.W. Coleman " Vicky Pritt-Roberts

" M. Devaney " David Rogers

" M.J. Edwards " Neil Rogers

" *George D. James " M. J. Vickers

" R Alun Jenkins " *B. C. Williams

" Lloyd Kenyon " H. T. Williams

* Absent

Also Present - Councillor Mrs J Lowe

A APOLOGIES FOR ABSENCE

Apologies were submitted on behalf of Councillors Mrs D Carter, Brenda W Parry and B C Williams.

B MINUTES

RESOLVED - That the Minutes of the Meeting of the Finance Sub-Committee held on 8th April, 1997 as approved by Council at its Meeting on 23rd April, 1997 be received and confirmed as a correct record.

C PRESENTATION - CIPFA CERTIFICATE

The Chair of the Sub-Committee, Councillor J Woodrow, announced that Miss Lyn Roberts Business Unit Accountant, Accountancy section of the Finance and Information Services Directorate had successfully completed her final examination and had gained full qualification to the Chartered Institute of Public Finance and Accountancy (CIPFA). He then presented her with a CIPFA Certificate in recognition of her achievement.

The Director of Finance and Information Services added his congratulations to those of the Chair and thanked Mr E G Page and Mr R J Martin for the work they had undertaken to ensure that trainees had the best possible chance of successfully completing their courses.

 

 

 

D MEMBERSí TRAVEL AND SUBSISTENCE ALLOWANCES

The Chief Financial Services Officer submitted a report (CFSO/18/97) to inform Members of the new maximum rates issued by the Welsh Office and to recommend adoption. Members referred to Agenda 21 and of its aims in respect of the reduction of motor vehicle use.

 

RESOLVED -

(i) That the rates set out in report CFSO/18/97 in respect of subsistence allowances be implemented with effect from 1st July, 1997.

(ii) That the 1997/98 car mileage rates be as set out below and implemented with effect from 1st July 1997:-

- not exceeding 999cc 31.7p per mile

- exceeding 999cc 35.2p per mile

E 1996/97 CAPITAL OUTTURN

The Director of Finance and Information Services submitted a report (DFIS/30/97) to advise Members of the final outturn on the non-housing capital account for 1996/97. He also reported verbally upon the Secretary of Stateís announcement following the recent budget, upon the increased capital spending which would be made available for housing and schoolsí building programmes.

Members expressed concerns regarding the under and over spends by the various Committees and upon the need for Members to be involved in the monitoring and virement of monies between Committees in respect of the non-housing capital programme schemes.

RESOLVED -

(i) That each Committee with approved non-housing capital programme schemes be recommended to undertake monitoring and reviews of its capital programme at each Meeting.

(ii) That the Financial Regulations Working Party be requested to consider the issue of virement in respect of capital expenditure.

(iii) That the Director of Finance and Information Services send each Member of the Sub-Committee the more detailed information on the outturn figures for 1996/97 as now mentioned.

(iv) That the final outturn on capital account for 1996/97 be noted.

 

 

 

 

F PENSION LIABILITIES OF THE FORMER ASSOCIATION OF COUNTY COUNCILS

The Director of Finance and Information Services submitted a report (DFIS/23/97) to enable the Council to give West Sussex Pension Fund a guarantee to cover the Pension Liabilities of former Association of County Councils (ACC) employees in the event of default by the Local Government Association (LGA).

RESOLVED -

(i) To note that the West Sussex Pension Fund is seeking a guarantee from all Members of the former ACC concerning the pension liabilities attributable to the ACC.

(ii) That the Director of Finance and Information Services be authorised in conjunction with the Chair of Finance Sub-Committee to give such a guarantee when requested by West Sussex Pension Fund on behalf of the Council.

G COMMITTEE WORK PROGRAMME 1997/98

The Director of Finance and Information Services submitted to report (DFIS/25/97) to present for the Sub Committeeís approval, the Finance and Information Services Directoratesí objectives and performance targets and the Sub Committeesí Work Programme for 1997/98.

RESOLVED - That the Work Programme for the Sub Committee for 1997/98 be approved.

H ACCOUNTS AND AUDIT REGULATIONS 1996 - STATEMENT OF ACCOUNTS

The Director of Finance and Information Services submitted a report (DFIS/28/97) to advise Members of guidance received from CIPFA concerning the approval of the Statement of Accounts. The report emphasised that the Sub-Committee was required to approve the Councilís Statement of Accounts by 30th September each year.

RESOLVED -

(i) That the report be noted.

(ii) That a copy of the Local Authority Accountancy Practice Bulletin issued by CIPFA upon the approval process be circulated to Members of the Sub-Committee.

I YEAR 2000

The Chief Information Systems Officer submitted a report (CISO/13/97) to inform Members of the Information Technology (I.T.) issues associated with the Year 2000. Members stressed the importance of receiving regular updates upon this issue to ensure that resources could be allocated within the timescales required.

RESOLVED - That the report be noted.

J CIPFA CONFERENCE 1997

The Director of Finance and Information Services submitted a report (DFIS/27/97) to inform Members of the content of the 1997 Chartered Institute of Public Finance and Accountancy (CIPFA) Conference.

RESOLVED - That the report on the CIPFA Conference be noted.

K ANNUAL INTERNAL AUDIT REPORT 1996/97

The Director of Finance and Information Services submitted a report (DFIS/29/97) to advise Members of the work carried out by the Internal Audit Division of the Financial Services Department during 1996/97.

RESOLVED - That the information contained in the report be noted.

L EXCLUSION OF PRESS AND PUBLIC

RESOLVED - That the press and public be excluded from the Meeting during consideration of the following items as it was likely, that if they were present there would be disclosure to them of exempt information as defined in Paragraphs 5, 7 and 9 of Part 1 Schedule 12A to the Local Government Act, 1972 (as amended).

M NATIONAL NON-DOMESTIC RATES MANDATORY AND DISCRETIONARY RELIEF 1997/98

The Director of Finance and Information Services submitted a report (DFIS/26/97) to enable Members to determine the amount of discretionary relief to be granted to new applications. (Councillor A C Bailey declared a non pecuniary interest in respect of applications numbers 4, 9, 16 and 17 to the report and left the Meeting during consideration of this item).

(Councillor Neil Rogers declared a non pecuniary interest in respect of application number 13, Councillor Lloyd Kenyon declared a non pecuniary interest in respect of application number 4, Councillor Mrs J M Lowe declared a non pecuniary interest in respect of application number 3 and they took no part in the discussion or voting thereon).

RESOLVED -

(i) That the discretionary relief indicated for each application shown in Appendix A to report DFIS/26/97 be approved.

(ii) That no discretionary relief be approved for the application referred to in Appendix B to report DFIS/26/97.

 

 

 

N RATING LIABILITY FOR SCHOOLS

The Chief Financial Services Officer submitted a report (CFSO/20/97) to enable Members to consider the question of non-domestic rating liability for Local Education Authority (LEA) maintained schools. Members sought clarification upon liability to repay any discretionary relief paid in the light of the judgement upon the current legal challenge.

RESOLVED -

(i) That Non-Domestic Rates accounts for LEA maintained schools be placed in the names of the Governing Bodies and that schools be invited to apply for discretionary rate relief.

(ii) That the Councilís 25% contribution with regard to relief be met from the potential savings.

(iii) That the net potential savings be earmarked and ring fenced for education, and that a further report on the matter be considered at the September meeting of the Sub-Committee.

(iv) That delegated authority be given to the Director of Finance and Information Services, in consultation with the Chair and Vice-Chair of the Sub Committee, to determine applications for relief under Section 47 of the Local Government Finance Act 1988, in order that applications can be considered and determinations made before the deadline of 30th September, 1997 for back-dating purposes.

O BUSINESS RATES HARDSHIP RELIEF

The Chief Financial Services Officer submitted a report (CFSO/13/97) to enable Members to consider granting relief under Section 49 of the Local Government Finance Act 1988.

RESOLVED - That 50% relief be granted to 31st March, 1998 to all three cases set out in report CFSO/13/97.

P WELSH CHURCH ACTS FUND

The Director of Finance and Information Services submitted a report (DFIS/24/97) to enable Members to consider applications received for grants from the fund.

(Councillor Neil Rogers declared a non pecuniary interest in respect of applications number 14 and 69, Councillor Mrs J M Lowe declared a pecuniary interest in respect of application number 20 and 88 and they took no part in the discussion or voting thereon).

RESOLVED -

(i) That the list of recommended grants and refusals shown in Appendix A to report DFIS/24/97 be approved.

(ii) That further applications be considered later in the financial year.

(iii) That priority consideration be given in future to new applications.

Q DEFERRED PURCHASE ARRANGEMENT

The Chief Financial Services Officer submitted a report (CFSO/19/97) for Members to consider an agreement with Morgan Grenfell to renew the existing deferred purchase arrangement for 10 years.

RESOLVED -

(i) That an agreement be made with Morgan Grenfell (Local Authority Finance) Limited to extend the existing Deferred Purchase Arrangement for a further 10 years on the terms offered and commencing with an annual payment of £150,000 starting on 30th December, 1998.

(ii) That provision be made in 1998/99 and subsequent budgets for the repayments.

Councillor J. Woodrow

Chair

RESOLVED - That the Minutes be received and adopted.

219 COMPULSORY COMPETITIVE TENDERING - BEST VALUE

The Director of Development Services and the Chief Executive submitted a joint report (DDS/11/97) updating Members on the position regarding CCT following the Secretary of State for Wales announcement of 2nd June 1997 and to consider the way forward.

Members welcomed the opportunity which Best Value gave to local authorities and hoped that a fairer system evolved. In addition Members expressed the hope that the Council would take any opportunity to pilot projects and involvement in the consultation process.

RESOLVED -

(i) That the statement by the Secretary of State be welcomed.

(ii) That the development of Best Value be considered a corporate initiative with reports to Corporate Planning Sub-Committee and this Committee as appropriate.

(iii) That the principle of participation in pilot studies for the development of Best Value be endorsed and that the Director of Development Services be given delegated authority in consultation with the Leader and the Chair (or the Vice-Chair in the event of the Chair being absent or unable to attend) to take such further action as is necessary with the Welsh Office to pursue such participation.

(iv) That all further steps in the formal CCT process be suspended, with the work done to date being utilised in the development and demonstration of Best Value.

 

220 CORPORATE PLANNING AND BUDGETARY PROCESS - 1998/99

The Chief Executive submitted a report (CE/06/97) seeking approval for a special Meeting of the Corporate Policy and Resources Committee to be held in September with delegated authority to approve the corporate planning and budget process for 1998/99.

RESOLVED -

(i) That the changes announced by the Chancellor and Secretary of State for Wales relating to local government finance be noted.

(ii) That a special meeting of Corporate Policy and Resources Committee be held in September with delegated authority to approve the corporate planning and budgetary process for 1998/99, together with corporate priorities.

221 CONSULTATION ON THE CAPITAL RECEIPTS INITIATIVE IN WALES

The Director of Finance and Information Services and the Director of Personal Services submitted a report (DFIS/32/97), providing information on the Consultation Paper, issued by the Welsh Office, on the Capital Receipts Initiative in Wales, and to enable Members to consider the Authorityís response to the Welsh Office.

Members expressed their disappointment at the proposed distribution of monies to this Authority under the Capital Receipts Initiative. It was intended to approach the Welsh Office and seek an explanation as to how the proposed allocations had been calculated.

RESOLVED -

(i) That the report on the Consultation Paper be noted.

(ii) That the Authority responds to the Consultation Paper as outlined below -

Generally the new legislation and proposals within the Consultation Paper are to be welcomed, but the following issues need to be considered.

(iii) That the Housing Strategy Working Group develop proposals, for spending the allocation, for consideration at the October Meeting of the Housing Committee.

222 PRIVATE FINANCE INITIATIVE (PFI) - FUNDING FOR THE PREPARATION OF PATHFINDER PROJECTS

The Director of Finance and Information Services submitted a report (DFIS/31/97) advising Members of the outcome of the bids for PFI Pathfinder funding made to the Welsh Office and to consider the way forward.

Members congratulated all the Team who had been involved in compiling the bid. One Member referred to an issue which had been raised at the Provincial Council regarding consultation with Trade Unions and requested that this Authority when compiling any future bids undertake consultations with Trade Unions.

RESOLVED - That the acceptance by the Welsh Office of the Councilís Waste Disposal/Recovery Project for PFI Pathfinder funding be noted.

223 WELSH ASSEMBLY

The Director of Corporate Services submitted a report (DCS/21/97) advising Members on the Governmentís proposals for a Welsh Assembly.

During discussion Members spoke for and against a Welsh Assembly.

RESOLVED - That this Council welcomes the Governmentís proposals for a Welsh Assembly and resolves,

(i) To respond positively to the White Paper when it comes out later this month.

(ii) To promote an informed debate on the proposals amongst the people of Wrexham County Borough and publicise the Councilís support for a Yes Vote, as it is believed the Assembly will enable the people of Wales to make their own choices and develop their own policies for local services.

224 INCORPORATION OF CAIA PARK PARTNERSHIP LIMITED

The Director of Corporate Services submitted a report (DCS/22/97) updating Members on the intended incorporation of Caia Park Partnership Limited, and also seeking approval of the Memorandum and Articles of Association and agreement to progress necessary action.

RESOLVED -

(i) That the Memorandum and Articles of Association of Caia Park Partnership Limited be approved.

(ii) That nomination of the Councilís representative to become one of the initial subscribers to the new company, be referred to Council at its meeting on 23rd July, 1997.

(iii) That the proposals in terms of the financial and leasing arrangements as specified in paragraph 4 of report DCS/22/97 be approved, with the terms of the lease of the Multi-Purpose development being as agreed by the Chief Property Services Officer in consultation with the Chair and Vice-Chair of the Committee.

225 APPOINTMENT OF SUB-COMMITTEES, WORKING PARTIES AND PANELS

The Chief Legal and Administration Officer submitted a report (CLAO/78/97) to consider the re-appointment of various Sub-Committees, Working Parties and Panels.

RESOLVED -

(i) That the Corporate Policy and Resources (Competition) Sub-Committee be re-appointed with the following delegated powers and duties, and with the political balance as follows:-

(a) To approve the selection of work for competition

(b) To approve contract policies, period, specifications and packaging of work

(c) To approve tender conditions and documentation

(d) To select tenderers where competitive tenders must be sought

(e) Tender evaluation and award of contract

Political Balance

Labour Group - 6 Members

Radical Group - 1 Member

Conservative/Independent Group - 1 Member

(ii) That the DLO/DSO Panel be re-appointed with the following delegated powers and duties in relation to the "Contractor" role of the Authority, and with the political balance as follows:-

(a) To agree a bid strategy

(b) To deal with the Councilís position in relation to competition legislation and to investigate and determine the appropriate action for the DLOs/DSOs of the Council.

(c) To receive and consider the statutory reports and accounts relating to the DLOs/DSOs required to be prepared by the Council under the Local Government, Planning and Land Act, 1980 and the Local Government Act, 1988.

(d) Generally to monitor the performance of the DLOs/DSOs, particularly in the light of statutory requirements to meet an appropriate rate of return.

(e) In respect of the DLOs/DSOs, continually to review the undermentioned matters and report thereon to the appropriate Committee of the Council, namely:-

- Review of all contracts led by the Council and DLO/DSO Management performance during the contract periods; and

- Review of all financial performance.

Political Balance

Labour Group - 6 Members

Radical Group - 1 Member

Conservative/Independent Group - 1 Member

Independent Labour Group - 1 Member

(iii) That the Personnel Appointments Sub-Committee be re-appointed with the delegated power to appoint APT & C Staff to posts graded above Spinal Column 45, with advice from the relevant Chief Officers, and with the political balance as follows:-

Labour Group - 4 Members

Radical Group - 1 Member

Conservative/Independent Group - 1 Member

The Membership to comprise:-

Chair of Personnel Sub-Committee (or Vice-Chair in the event of the Chair being absent or unable to attend).

Chair of the relevant Service Committee (or Vice-Chair in the event of the Chair being absent or unable to attend).

Four Members of the Personnel Sub-Committee on an alphabetical rota basis from the relevant Group namely:-

Labour Group - 2 Members

Radical Group - 1 Member

Conservative/Independent Group - 1 Member

(iv) That the Disciplinary, Capability and Grievance Proceduresí Appeals Panel be re-appointed to deal with and determine all final Appeals within the Disciplinary, Capability and Grievance Procedures, comprising the Chair of the Personnel Sub-Committee (or Vice-Chair of the Sub-Committee, in the event of the Chair being absent or unable to attend) and four other Members of the Personnel Sub-Committee on an alphabetical rota basis from the relevant Group in accordance with the following political balance:-

 

Labour Group - 3 Members

Radical Group - 1 Member

Conservative/Independent Group - 1 Member

(v) That the Licensing (Appeals) Panel be re- appointed with the delegated power, to determine any appeal against a decision of the Licensing Sub-Committee to refuse registration, to revoke registration or to suspend the registration of a security/door person, and that the Membership comprise of four Members of the Committee who are not Members of the Licensing Sub-Committee and two Members of the Committee of the Wrexham and District Licensed Victuallers Association, with the political balance as follows:

Labour Group - 2 Members

Radical Group - 1 Member

Conservative/Independent Group - 1 Member

(vi) That the Wrexham Joint Consultative Committee with the Health Authority be re-appointed with the following Membership and political balance:-

8 elected Members, 4 representatives of the North Wales Health Authority and 3 representatives of the Voluntary Sector. The Community Health Council be entitled to send 2 representatives with observer status only.

Political Balance

Labour Group - 5 Members

Radical Group - 1 Member

Conservative/Independent Group - 1 Member

Independent Labour Group - 1 Member

That a draft Constitution and Terms of Reference be considered at the first Meeting of the Joint Consultative Committee.

(vii) That a Wrexham Policy for Countering Paedophilia Working Party be re- appointed to consider a policy for countering paedophilia and with power to co-opt additional Members as necessary and that Membership comprise:-

Chair of the Corporate Policy and Resources Committee

Chair of the Personnel Sub-Committee

Chair of the Education Committee

Chair of the Social Services Committee

Vice-Chair of the Housing Committee

(vii) That nominations to serve on the above Sub-Committees, Working Party, Panels be referred to Council at its Meeting on 23rd July, 1997.

 

 

 

226 APPOINTMENT OF MEMBERS TO SERVE ON OUTSIDE BODIES

The Chief Legal and Administration Officer submitted a report (CLAO/51/97) to enable Members to consider the appointment of representatives to serve on the following Outside Bodies:

Wrexham Water Customer Liaison Committee

North Wales Fire Authority - Executive Panel

Welsh Local Government Association - Co-ordinating Committee

Local Government Association - General Assembly

RESOLVED - That nomination of representatives to serve on the Outside Bodies be referred to Council at its Meeting on 23rd July, 1997.

227 ALTERNATIVE COMMUNITY NAMES

The Chief Legal and Administration Officer submitted a report (CLAO/84/97) to enable Members to consider responses received to consultations undertaken with Community Councils under the Local Government (Wales) (Alternative Community Names) (Prescribed Steps) Regulations 1996.

A discussion ensued as to the correct spelling of Rhosllanerchrugog - in particular whether it should contain one or two Ďnísí. The Chief Legal and Administration Officer explained that the spelling of Community Names in the report was in accordance with the relevant Communities Order.

It was proposed that the recommended alternative name be Rhosllannerchrugog.

RESOLVED - That in accordance with the Local Government (Wales) (Alternative Community Names) (Prescribed Steps) Regulations 1996, the Committee agree the alternative names for Communities, as set out in the Appendix to report CLAO/84/97, subject to the inclusion of Rhosllannerchrugog as the recommended alternative name to Rhosllanerchrugog, and that the Councilís determination be notified to Community Councils and published in the Community as appropriate.

228 EXCLUSION OF PRESS AND PUBLIC

RESOLVED - That the press and public be excluded from the Meeting during consideration of the following items as it was likely that if they were present there would be disclosure to them of exempt information as defined in Paragraphs 1 and 11 of Part 1, Schedule 12A to the Local Government Act 1972 (as amended).

229 PERSONNEL SUB-COMMITTEE

The Minutes of the Meeting held on 2nd June, 1997 were submitted dealing with the following issues:

(i) Minutes of the Personnel Appointments Sub-Committee held on 19th March, 27th March and 3rd April, 1997.

(ii) Minutes of the Joint Health and Safety Committee held on 6th May, 1997.

(iii) Minutes of the Joint Consultative Committee held on 7th May, 1997.

(iv) Appointment of Joint Consultative Committee - APT &C and Manual and Craft Staff.

(v) Appointment of Joint Health and Safety Committee

(vi) Honoraria SO+

(vii) Equal Opportunities Policy and Strategy

(viii) Terms and Conditions - Final Report

(ix) Time Off

(x) Additional Travel (arising from Redeployment/Change of Workplace)

(xi) "Pay Protection" Arrangements

(xii) Teachersí Severance Scheme

(xiii) Teachersí Early Retirement Arrangements

(xiv) Professional Subscriptions

(xv) Violence to Staff Policy

(xvi) Adoption Leave

(xvii) Smoking Policy

(xviii) Time Off for Trade Union Duties

(xix) Long Service Award

(xx) Pay Roll Issues

(xxi) Sickness Absence 1996/97

Councillor Stella Matthews

Chair

Matters Arising

E. (i) Overalls and Protective Clothing

The Director of Corporate Services reported that Tenders had now been invited.

H. Appointment of Joint Health and Safety Committee

Concern was expressed that 5 Employee Representatives on the Committee was not sufficient.

T. Smoking Policy

Members expressed concern about the introduction of a blanket policy covering all Council Buildings.

RESOLVED -

(i) That the Minutes be received.

(ii) That Councillor David Rogersí name be included in the list of Members Present.

(iii) That Minute E (iii) - School Security be amended as follows:-

The last sentence to read "In response, the Chair reported that the Joint Health and Safety Committee had asked for a full report on safety issues at schools".

(iv) That the Resolution to Minute E be amended to read:

"That, subject to the above matters, the Minutes be received and noted".

(v) That the following be incorporated into the Resolution of Minute G - Appointment of Joint Consultative Committee and Minute H - Appointment of Joint Health and Safety Committee".

"Labour Group Membership to include the Chair and Vice-Chair of Personnel Sub-Committee.

(vi) That the Resolution of Minute P - Tendersí Early Retirement Arrangements be amended by the inclusion of:-

"That this matter be deferred pending discussions and negotiations and that, if necessary, a Special Meeting ...............".

(vii) That the Resolution of Minute W - Payroll Issues be amended as follows:-

"That the report be noted, subject to a detailed report to the September Meeting ......".

(viii) That the Minutes, as amended, be adopted.

(ix) That a report be presented to a future Meeting of the Corporate Policy and Resources Committee regarding the introduction of a "No Smoking Policy" in all Council Buildings.

230 FUTURE EARLY RETIREMENT ARRANGEMENTS

The Chief Personnel Officer submitted a report (CPO/40/97) informing Members of the work undertaken to date to review the Councilís current early retirement policy and practice, in view of comments received from the relevant Trade Unions.

Reference was made to the need for the Authority to review the whole of its Pension Scheme.

RESOLVED - That the report be noted and a further detailed report be made to the Personnel Sub-Committee when the Audit Commission review is completed.

 

Councillor Neil Rogers

Chair