The procurement of goods, works and services is a high value activity within the Council that has a critical impact on its performance and success. The County Borough Council spends around £80 million a year on goods, works and services.
We continuously aim to improve the procurement process to obtain best value from the contracts we enter into and to minimise the administration costs of buying.
We recognise the importance of procurement in delivering our key objectives, and therefore the procurement of goods, works and services is of strategic importance to our operations:
- It has a direct impact on the Council’s overall expenditure, and the cost of service provision to the people of Wrexham County Borough.
- It directly affects the Council’s delivery of its services
- It contributes to the achievement of corporate, departmental and service objectives.
- It provides a mechanism for delivering key policy objectives, including sustainability, partnership working, equality and economic development.
- It operates within a complex regulatory framework that must be adhered to.
- It is an area of potentially high risks; it has an impact on service, it has financial and legal issues and it influences and contributes to the reputation of the Council.
- It develops the role of the Council as ‘Community Leader’ particularly in relation to sustainability and local economic development.
Category Management is the approach adopted by the Authority to control and manage the way in which Procurement activities are undertaken. Hence, Category Management is in place to:
- Support departmental buying and contracting activity
- Develop procurement expertise
- Embed common processes and standardisation of best practice
- Develop strategic forward procurement plans and support delivery of improved business results
- Maximise and deliver savings opportunities
In brief, Category management (CM) is a strategic approach to managing all aspects of the procurement cycle. It is a structured way of organising and managing procurement activities and resources by grouping together related products and services across the Council and mapping them to their relevant supply market
Chartered Institute of Public Finance and Accountancy (CIPFA) defines Financial Regulations as:-
A written code of procedures approved by the Council, intended to provide a framework for the proper financial management of the Authority. Financial regulations usually set out rules on accounting and audit and administrative procedures and budgeting systems.
Financial Regulations are an important control in mitigating the Council’s financial and governance risks. At Wrexham County Borough Council the Financial Regulations have been split into Financial Procedure Rules and Contract Procedure Rules, with the later specifically related to Procurement (purchasing and contracts).
These Financial Regulations apply to all staff employed by the Council whether they are on a permanent or a temporary contract, and also staff employed on an Agency basis.