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Council Procurement

The procurement of goods, works and services is a high value activity within the Council that has a critical impact on its performance and success. The County Borough Council spends around £80 million a year on goods, works and services.

We continuously aim to improve the procurement process to obtain best value from the contracts we enter into and to minimise the administration costs of buying.

The Importance of Procurement

We recognise the importance of procurement in delivering our key objectives, and therefore the procurement of goods, works and services is of strategic importance to our operations:

  • It has a direct impact on the Council’s overall expenditure, and the cost of service provision to the people of Wrexham County Borough.
  • It directly affects the Council’s delivery of its services
  • It contributes to the achievement of corporate, departmental and service objectives.
  • It provides a mechanism for delivering key policy objectives, including sustainability, partnership working, equality and economic development.
  • It operates within a complex regulatory framework that must be adhered to.
  • It is an area of potentially high risks; it has an impact on service, it has financial and legal issues and it influences and contributes to the reputation of the Council.
  • It develops the role of the Council as ‘Community Leader’ particularly in relation to sustainability and local economic development.

The Way We Operate

Category Management is the approach adopted by the Authority to control and manage the way in which Procurement activities are undertaken. Hence, Category Management is in place to:

  • Support departmental buying and contracting activity
  • Develop procurement expertise
  • Embed common processes and standardisation of best practice
  • Develop strategic forward procurement plans and support delivery of improved business results
  • Maximise and deliver savings opportunities

In brief, Category management (CM) is a strategic approach to managing all aspects of the procurement cycle. It is a structured way of organising and managing procurement activities and resources by grouping together related products and services across the Council and mapping them to their relevant supply market

Procurement Strategy

Approved by the Executive Board on the 10/12/2013, this Procurement Strategy covers the period 01/01/2014 to 31/12/2016.

It sets out the priorities for procurement in the Council and will play a vital part in helping us to concentrate on areas that will maintain and build progression made during the life of the previous strategy. It will also help to ensure that all services are delivered to meet needs, in cost effective efficient ways.

Opening Doors Charter

Opening Doors 'the Charter for SME friendly Procurement' has been formally adopted by Wrexham CBC and Official Sign Up has taken place.

By delivering a consistent approach to 'SME friendly Procurement' across not only Wrexham CBC but across the Welsh Public Sector, the Charter aims to provide the SME Community with best possible opportunity to see site of and bid competitively for Public Sector business.

Procurement activity is changing and it is important that SME's and the Public Sector understand each others processes and expectations.

Following the principles of the Charter in our Procurement activities will ensure good practice is consistently delivered.

Selling to the Council Guide

Around £80 million a year is spent by the Council on goods, works and services. It is a high value activity that has a critical impact on our performance and success.

A wide range of public services is provided to nearly 131,000 residents.

This guide aims to provide current / potential contractors and suppliers with information and access to opportunities needed to compete for a share of our business. Success cannot be guaranteed; that depends on the quality, cost and availability of your products and services as well as your organisation’s equality, sustainability and health & safety policies.

Sustainable Procurement Guide

The Sustainable Procurement Guide has been developed to encourage and explain in straightforward, non-specialist terms, how we at Wrexham County Borough Council is looking to introduce sustainable procurement practices into our organisation and systems.

The guide demonstrates current good practice and identifies the opportunities available to pursue sustainable procurement while staying within the framework of public procurement law and obtaining value for money.

Contacts Register

Details of the Councils Contractual arrangements are contained within the attachment below. The detail provides overview of all current contracts and frameworks.

This list of contracts is aimed to provide current and prospective suppliers and contractors with an idea of the variety of goods, services and works that the council buys along with indication of when those current arrangements terminate.

If required, further information on any specific contract can be obtained by contacting the responsible named Procurement contact.

Financial Regulations

Chartered Institute of Public Finance and Accountancy (CIPFA) defines Financial Regulations as:-

A written code of procedures approved by the Council, intended to provide a framework for the proper financial management of the Authority. Financial regulations usually set out rules on accounting and audit and administrative procedures and budgeting systems.


Financial Regulations are an important control in mitigating the Council’s financial and governance risks. At Wrexham County Borough Council the Financial Regulations have been split into Financial Procedure Rules and Contract Procedure Rules, with the later specifically related to Procurement (purchasing and contracts).

These Financial Regulations apply to all staff employed by the Council whether they are on a permanent or a temporary contract, and also staff employed on an Agency basis.