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Information for Complainants

Wrexham County Borough Council is committed to dealing effectively with any concerns or complaints you may have about your service. We aim to clarify any issues of which you may be unsure. If possible, any mistakes that may have been made will be rectified.

If we got something wrong, we will offer an apology and, where appropriate, redress will be offered. We also aim to learn from mistakes and use the information to improve our services.

If you are approaching the Council regarding a service for the first time, (e.g. reporting a faulty street light, requesting an appointment etc.) then the complaints procedures do not apply. You should first allow the Council the opportunity to respond to the request. If a request for a service is made and you are not happy with the response, you will be able to make their concern known as described below.

Timescales

Under the Corporate Complaints Procedure, we would only usually consider complaints about issues that have occurred within the last 6 months. For Statutory complaints, this is extended to 12 months. We may exceptionally be able to look at concerns which are brought to our attention later than this; however, you will have to provide strong reasons why you have not been able to bring it to our attention earlier. We will then determine if there is sufficient information about the issue to allow for it to be investigated.

Confidentiality

Please be assured that any complaint you make will be dealt with in the strictest confidence and only shared with staff or departments involved in dealing with your complaint.

You can raise any complaint or concern anonymously, though by doing so you will not be able to receive any information on the findings of the enquiries.

Your responsibilities

In times of trouble or distress, some people may act out of character. There may have been upsetting or distressing circumstances leading up to a concern or a complaint. We do not view behaviour as unacceptable simply because someone is forceful or determined.

We believe that you have the right to be heard, understood and respected, but also consider that staff have the same rights. We therefore expect you to be polite and courteous in your dealings with our staff. We will not tolerate aggressive or abusive behaviour, unreasonable demands or unreasonable persistence. The ‘Abusive, Unreasonably Persistent and/or Vexatious Persons’ policy states how the Council will manage situations where it finds a person’s actions unacceptable.