Ceremonies at the Guildhall

Capacity of the Ceremony Room is 9 and this includes the registrars, the couple plus 5 guests. Any interpreter (e.g. foreign language or BSL), children and photographer will also be included in this figure.

Please note: No confetti is to be used outside the Guildhall.

On arrival

  • Couples and guests will only be admitted 15 minutes prior to the ceremony, anyone arriving early will be asked to return at the correct time and late arrivals may not be able to enter
  • If party 2 is arriving separately, they will be admitted 10 minutes prior to the ceremony
  • Guests will be asked to wait in the Ceremony Room and guidance on social distancing and hygiene will be explained
  • No children will be admitted, unless pre-agreed and are on the guest list
  • Use of the toilet facilities will be kept to a minimum
  • Time within the building will also be kept to a minimum

We have put the following measures in place...

  • One-way flow at entry and exit points
  • Hand sanitiser at entry, exit points and in the Ceremony Room
  • Keep left on all corridors
  • The pre-marriage interviews will be conducted in accordance with social distancing principles
  • Seating inside the ceremony room will be spaced appropriately - 2 metres apart
  • Couples who wish to provide their own music may do so using mobile phones/blue tooth speakers.
  • Hand sanitiser to be used prior to signing any documents and the couple and witnesses will be guided by the registrar to ensure the register is not compromised and in line with social distancing. 
  • The couple and the witnesses are requested to bring their own black ink pen to the ceremony

After registration is complete

  • Currently, there is no mock signing of the register.
  • Any certificate(s) will be sent by first class post to couples.
     

Ceremonies at approved venues during Covid-19 restrictions

In order to protect all parties, guests and staff there will be a number of restrictions in place on the ceremony day to comply with government guidelines.

Room capacity

The government has stated the total amount of people in the ceremony party cannot exceed 30. This includes two registrars, the couple, the photographer and 25 guests.

All members of the ceremony party must maintain 2 metre social distancing at all times whilst in the ceremony room with the exception of the couple.

Children/babies are included in the 30 and cannot be admitted as extra guests.

The maximum capacity of the room will be determined by the 2m social distancing requirement and may be less than 30. Venues will be required to advise all couples of maximum capacity.

Registrars reserve the right to reduce the capacity of the room on the ceremony day if these guidelines are not complied with by the venue.

Hygiene

  • All guests must wait to be invited into the ceremony room by staff at the venue.  They will not be allowed to drift freely in and out prior to the ceremony.
  • All members of the ceremony party must use hand sanitiser as they enter the ceremony room.  The venue is responsible for providing the sanitiser and a staff member to dispense.
  • Anyone showing symptoms of Covid-19, or had contact with anyone who has, will be refused entry.
  • If guests are wearing flowers, please make sure they have them before entering the room.
  • Unnecessary bags or presents should not be brought into the ceremony room.
  • Only one photographer will be allowed into the room and must remain static during the ceremony. 

Ceremony

  • Registrars will not visit private bedrooms to see either party and the pre ceremony interview will take place outside of the ceremony room. The venue will ensure this area is large enough to maintain 2m social distancing.
  • The traditional “entrance procession” would need to meet the regulations around social distancing and to control movement within the room
  • Exchange of rings will be allowed.
  • Short readings will be allowed providing the reader remains in their allocated seat.
  • Hand sanitiser to be used prior to signing any documents and the couple and witnesses will be guided by the registrar to ensure the register is not compromised and in line with social distancing. 
  • The couple and the witnesses are requested to bring their own black ink pen to the ceremony
  • Currently, there will be no mock signing of the register.  However, photographs during the proceedings will be allowed providing guests remain in their allocated seats.

One certificate will be provided on the day. Additional certificate(s) will be sent by first class post to couples.

Birth registration

Do I have to legally register my child’s birth?

Yes. Under the Births and Deaths Registration Act 1953 all births are to be registered.

Will I be safe and be able to social distance during my appointment?

Yes.  Your appointment will be held in a safe environment reducing any risks to you or the Registrar.  A clean station will available and anti-bacterial hand gel and disposable gloves are provided for your use.

If you or any one in your household are showing any symptoms of Covid-19 as outlined in the Public Health Wales advice, you will be unable to register at  this time.

Will there be toilet and baby changing facilities available?

Unfortunately, at this time the toilet and changing facilities are not available.

Is my appointment confidential?

Yes.  The appointment is held in a private room.  Confidential statistical data is gathered as required by law but this is not shared in the public domain.

Do I have to bring my baby to the appointment, what paperwork do I need?

No, you are not required to bring your child to the appointment and, due to the current circumstances, we ask that you do not bring any other children or members of your family. 

Please however, bring along your red book ensuring that you have the NHS number available.  You can bring identification also, especially if you have an unusual spelling of names etc.

What information will I need when registering?

  • place and date of the birth
  • name, surname and sex of the baby
  • parents’ names, surnames and address
  • places and dates of parents’ birth
  • date of parents’ marriage or civil partnership
  • parents’ jobs
  • mother’s maiden surname

I am not married to the baby’s father, what do I do?

If you wish for the father’s details to be entered onto the child’s registration, then you will need to have a joint registration where the father will also attend the appointment at the same time.

I am in a same sex relationship, but not married or in a civil partnership, can my partner’s details be included on the certificate?

Yes, they can be seen as the child’s second parent if both of you have been treated in the UK by a licensed clinic, and have made a ‘parenthood agreement’.  

However, for both parents details to be recorded you must do one of the following;  register the birth jointly, complete a statutory declaration of acknowledgement of parentage form and bring it to the appointment, or get a document from the court giving the second female parent parental responsibility.

I do not wish to have the father’s details on the birth registration, what do I do?

A single registration will be taken, where the father’s details will remain blank.  If you wish to include the father’s details at a later date then a re-registration form will be required and another appointment made where both parents will need to attend.  However, please be advised that the father can seek a court order allowing his details to be entered if you were not to grant permission.

I am married / in a civil partnership, do both of us have to attend?

No.  As you are married / in a civil partnership only one of you are required to attend.

We are a female same sex married couple / civil partners, how do our details show on our child’s certificate?

If the baby was conceived during the marriage / civil partnership and that agreement was not withdrawn at any time, then the birth mother will show as ‘Mother’ and the second parent will show as ‘parent’ on the certificate.

We are a male same sex married couple / civil partners, how can we be registered as parents?

You will be required to obtain a parental order from the court before you can be registered as parents.

Do I have to pay for certificates?

Yes, all certificates cost £11.